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Caerwys Agricultural Show
14th June 2025
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ATTRACTIONS
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TRADE STANDS
FAQ’s
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2024 PHOTOS
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ATTRACTIONS
COMPETITIONS
TICKETS & MEMBERSHIP
TRADE STANDS
FAQ’s
LOCATION
SPONSORS
COMMITTEE OFFICERS & SECTION SECRETARIES
2024 PHOTOS
Risk Assessment
Business/Company Name
(Required)
Phone
(Required)
A. Insurance
Do you hold Public Liability Insurance to cover your attendance at the Show? (Copies of which must be available for inspection during the Show)
(Required)
Yes
No
N/A
B. Reducing Risk of Fire
Has any portable electrical equipment been portable appliance (PAT) tested by a competent person in the last year? (Evidence may be requested).
(Required)
Yes
No
N/A
Have you identified ignition / heat sources and ensured that these are kept away from all flammable / combustible materials?
(Required)
Yes
No
N/A
Are you aware that petrol generators are not permitted on the Showground?
(Required)
Yes
No
N/A
C. Gas & Gas Appliances (including your caravan if located on the Showground)
Do you have an inspection / gas safety certificate, from someone who is Gas Safe Registered, for the appliances and pipework and are all hose connections made with “crimped” fastenings rather than jubilee clips? (Evidence may be requested).
(Required)
Yes
No
N/A
D. Fire Detection - preventing fire spreading & firefighting (including your caravan if it is located
If staff sleep in / near the stand / unit, is there a working smoke detector and a clear exit route maintained?
(Required)
Yes
No
N/A
Have you identified combustible materials that could promote the spread of fire beyond the initial ignition point and reduced the chance of them being involved in an accident, e.g. paper, cardboard, bottled LPG?
(Required)
Yes
No
N/A
Will you have sufficient bins for refuse or suitable arrangements to prevent an accumulation of refuse?
(Required)
Yes
No
N/A
Are the structure, roofing, walls, linings and fittings of your stand / unit flame retardant? (Evidence may be requested).
(Required)
Yes
No
N/A
Do you have appropriate fire extinguishers / fire blankets available that have been tested within the last year? (Evidence may be requested)
(Required)
Yes
No
N/A
Are staff within the stand / unit familiar with the basic operating instructions for the fire extinguishers / fire blanket?
(Required)
Yes
No
N/A
E. Emergency Escape
Will staff be aware of what to do in the event of a fire, how to raise the alarm, evacuate the stand / unit and the exit locations?
(Required)
Yes
No
N/A
Do you ensure your stand / unit never becomes overcrowded to guarantee the safe escape of occupants in the event of a fire?
(Required)
Yes
No
N/A
Will adequate exits be provided for the number of occupants within the stand / unit? Are staff & customers able to evacuate easily if the normal exit was blocked due to fire?
(Required)
Yes
No
N/A
Will the available exits be unobstructed and unlocked always the stand / unit is in use?
(Required)
Yes
No
N/A
Where necessary, will there be sufficient directional signs indicating the appropriate escape route and do they comply with current regulations?
(Required)
Yes
No
N/A
Are you aware that you must NOT stock or sell certain items, as listed under banned items in the Trade Stand Regulations (Chinese lanterns, Catapults, crossbows, firecrackers, caps, stink bombs, balloons)
(Required)
Yes
No
N/A
F. Other Risks
If normal lighting failed, would the occupants be able to make a safe exit? (Consider daylight, streetlights, back up lighting, torches)
(Required)
Yes
No
N/A
Have you completed a risk assessment covering the set-up, use and take-down of your Trade stand, e.g. the use of banksmen alongside large vehicles, certification for lifting equipment, management of slips, trips and falls etc. (Evidence may be requested)?
(Required)
Yes
No
N/A
Do you have procedures to ensure that no equipment, e.g. telehandlers or flagpoles, comes into contact with the overhead power lines on some parts of the Showground (the Trade Stand Officer will be able to advise if your stand is close to overhead power lines)?
(Required)
Yes
No
N/A
Do you intend to sell Alcohol?
(Required)
Yes
No
N/A
Consent
(Required)
I/We hereby agree to have all the above-mentioned documentation available on our stand for inspection, and will ensure that our contractors and staff attending the Show are aware of this requirement.
Name
(Required)
First
Last
Date
(Required)
MM slash DD slash YYYY
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